Letters (Formal)

General Tips:

Whenever you’re about to answer a directed writing task keep these questions in mind:

  • Who are you and who is the audience?

This decides the tone, vocabulary and register of your writing.

  • Why are you writing?

This is the purpose.

  • What are you writing?

This determines the type and format of your writing.

For every question, you will be required to elaborate and explain the three bullet points given. You must make five separate paragraphs: an introductory paragraph, three paragraphs explaining the bullet points and a concluding paragraph. [Note: An introductory paragraph can me merged with the first bullet point.]


Dear Sir/Madam,

Re: Application for post of Chef [this subject part is optional]

I am writing this letter….

I look forward to your favourable response.

Thank you.

Yours faithfully,


Kelly Ralph

Some points to take care of

  • Never use contractions
  • Always write full forms of the words
  • Never write informal expressions like: “How’re you doing?” etc.
  • Never write expressions like: “Yesterday morning”, “Last night”, when asked for the exact date or time.
  • In the introductory paragraph, do not exchange pleasantries and do not be overly frank.
  • Always end with a proper valediction (Yours faithfully, Yours sincerely, Yours obediently etc), your signature and full name.